Skip to main content

Privacy Policy - Subitem Template Builder

Last Updated: September 8, 2025

1. Introduction

This Privacy Policy describes how Subitem Template Builder ("we," "our," or "us") collects, uses, and protects your information when you use our monday.com marketplace application. This policy applies to all users of our application and is designed to comply with applicable privacy laws and monday.com's marketplace requirements.

2. Information We Collect

2.1 User Information

  • User Profile Data: We collect your monday.com user ID, name, and email address through the me:read permission for template permissions management and user identification.
  • Account Information: We collect your monday.com account ID for subscription and usage tracking purposes.
  • Team Member Data: We access coworker names and user IDs through the users:read permission to enable people assignment in templates and facilitate template sharing with specific teammates.

2.2 Board and Item Data

  • Board Structure: We read board column configurations, types, and metadata to ensure template compatibility.
  • Subitem Data: We access existing subitem names, column values, and properties to populate templates and display current data.
  • Item Context: We access the current item ID and board ID where the app is being used.

2.3 Application Data

  • Template Configurations: We store your saved subitem templates including column mappings and values.
  • Usage Metrics: We track monthly template application counts for subscription plan enforcement.
  • User Preferences: We store app settings and configuration preferences.

3. Data Storage and Security

3.1 Storage Infrastructure

  • monday.com Secure Storage: All data is stored exclusively within monday.com's secure storage infrastructure using their storage APIs.
  • No External Databases: We do not maintain any external databases, servers, or third-party storage systems.

3.2 Data Encryption and Security

  • Encryption at Rest: All data is encrypted using monday.com's encryption standards.
  • Transport Security: All communications use TLS 1.2 or higher encryption.
  • Access Control: Data access is restricted to authorized board members only.
  • Input Validation: All user-supplied data is validated and sanitized before processing.

5. How We Use Your Information

  • Template Management: Create, save, edit, and apply subitem templates
  • Permission Control: Manage who can view and edit specific templates
  • Usage Tracking: Monitor template applications for subscription plan limits
  • Column Mapping: Automatically map template columns to board columns

6. Third-Party Services and Dependencies

Our application uses the following services and libraries:

6.1 monday.com Services

  • monday.com GraphQL API: For all data operations
  • monday.com SDK: For platform integration
  • monday.com Seamless API: For enhanced API functionality
  • monday.com Storage: For secure data persistence

6.2 UI and Development Libraries

  • Vibe UI Components (@vibe/core): User interface components (no data collection)
  • React Libraries: Application framework and UI components (no data collection)
  • Date/Number Formatting Libraries: Local data formatting only (no data transmission)

6.3 Development Infrastructure

  • Vite: Build tool (development only)
  • monday.com Apps Tunnel: Development tunneling (.apps-tunnel.monday.app)

7. Data Logging and Retention

7.1 Data Retention

  • Template Data: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law. We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
  • Usage Data: Monthly usage data retained for subscription management

8. Data Sharing and Disclosure

  • No Third-Party Sharing: We do not sell, trade, or share your data with third parties
  • Legal Compliance: Data may be disclosed if required by law or legal process
  • monday.com Platform: Data remains within monday.com's ecosystem

9. Your Rights and Data Control

9.1 Access and Control

  • Template Management: Full control over your saved templates
  • Permission Settings: Control who can access your templates

10. Cookies and Tracking

10.1 Essential Cookies Only

Our website uses only essential cookies required for basic functionality:

  • Session Cookies: Temporary cookies for website operation and navigation
  • Preference Cookies: Store user interface settings and preferences
  • Functional Cookies: Enable core website features and functionality
  • No Tracking or Analytics: We do not use cookies for tracking, analytics, or advertising purposes

10.2 No Third-Party Cookies

  • First-Party Only: All cookies are set directly by our website domain
  • No External Services: We do not use Google Analytics, advertising networks, or other third-party tracking services
  • No Cross-Site Tracking: No tracking across other websites or platforms
  • No Social Media Tracking: No social media pixels or tracking codes

10.3 Cookie Management

  • Essential Cookies: Cannot be disabled as they are required for website operation
  • No Consent Required: Essential cookies do not require consent under UK GDPR
  • Browser Control: Users can clear cookies through their browser settings

10.4 App vs Website Cookies

  • Separate Systems: Our monday.com app and website use different systems. There are no cookies used in our app.

11. Children's Privacy

Our application is designed for business use and is not intended for children under 13. We do not knowingly collect information from children.

12. International Data Transfers

Data processing occurs within monday.com's global infrastructure with appropriate safeguards for international transfers as governed by monday.com's privacy policies.

13. Changes to This Privacy Policy

We will notify users of material changes by updating the "Last Updated" date and posting notifications within the app where appropriate.

14. Contact Information

For privacy-related questions or concerns:

15. Compliance and Certifications

This privacy policy complies with:

  • monday.com marketplace privacy and security requirements
  • UK General Data Protection Regulation (UK GDPR)
  • Data Protection Act 2018
  • Privacy and Electronic Communications Regulations (PECR)
  • Consumer Rights Act 2015
  • Industry security best practices